ACC Travel Award Scheme
Dates for ACC
council meetings for 2010 are as
2 March, 1
June and 2 November
be received by the Monday two weeks prior to
the ACC Council Meeting at which awards
will be decided.
Late applications will not be
The overall purpose of this scheme is to award sums of
money for travel to conferences, meetings, etc. to
assist members who would otherwise have difficulties in
accessing sufficient funds.
Senior and Junior members of the profession are eligible
for awards, however, a specific aim within this scheme
is to encourage Junior members to attend and present
work at meetings abroad. Overseas members are also
eligible to seek awards, with applications being
considered on an individual basis.
A sum of up to £3000 per annum has been allocated. It is
anticipated that approximately 10 awards will be made
available each year. Awards will normally only be
considered up to the value of £400, but in exceptional
circumstances higher awards may be given.
Normally, only awards of up to 50% of the cost of
attending any conference, meeting, etc., will be
considered. The total cost will be based on anticipated
travel expenses, registration fees and essential
accommodation and other charges, taking advantage of
reduced fares where available.
Awards will not normally be given to UK members to
attend ACC organised events, BSHG organised events or
events organised by other constituent groups of the BSHG,
within the UK. Applications from UK members to attend
other events within the UK will be given a low
Awards will be decided by the ACC Council based on the
recommendations of an appointed panel of 3 ACC members.
The ACC will consider requests for funding which are
also been considered by the parallel scheme administered
by the BHSG. Such a parallel application and its outcome
(if known) must be declared.
Awards will only be made to fully paid-up Ordinary,
Associate or Overseas ACC members.
Retrospective awards will not be made.
The editors of the ACC Section of the BSHG Newsletter
may ask successful applicants to produce a brief report
of any conference/meeting attended. If requested,
production of such a report will be a condition of the
The ACC Council will not enter into any correspondence
regarding the reasons for individual failed
The following priorities and considerations will be used
by the panel to rank applications:
- Priority will be given to those submitting a spoken
or poster presentation.
- The panel will consider the scientific merit of any
proposed presentation and the appropriateness of the
conference, meeting, etc.
- The panel will take previous awards to the applicant
from ACC funds into account when deciding priorities.
- The distribution of awards between junior and senior
members of the ACC will reflect the specific aim of
encouraging junior members to present their work at
- The panel will expect evidence of support from the
applicant's Department/Institution. Preferably, this
will include evidence of matching financial support or
likely support, although the panel will respond
sympathetically to meritorious applications where local
funding is unavailable.
- The likelihood of funding from elsewhere.
- Where a parallel application has been made for BSHG
support for the same event, the panel may discuss awards
with that group to ensure appropriate priorities are
set, including the option of part-funding from each
There is no application form. Applications should
1. A brief covering letter, including the amount
of support requested.
2. Details of Conference fees, likely travel
costs and a summary of essential accommodation and other
3. A summary of any agreed financial support or
likely support from elsewhere, including details of any
applications submitted or yet to be submitted. If local
funding has been unsuccessful or is not being sought, an
appropriate statement should be included.
4. A brief CV, including details of grading of
current post and an e-mail contact address.
5. Details of the meeting. Copies of the
programme/announcement or a web-site address will
6. An abstract of the submitted spoken/poster
presentation. If the abstract has not yet been
submitted, a similar style one-page summary should be
7. A brief letter of support from the applicant's
Head of Department/Institution.
Applications (hard-copy or electronic) should be sent to:
Institute of Human Genetics,
Newcastle Upon Tyne,
Applications must be received by the Monday two weeks
prior to the ACC Council Meeting at which awards will be
decided. Late applications will not be considered. The
outcome of applications will be made known immediately
following the Council Meeting. Details of successful
applications will be published in the ACC Section of the
BSHG Newsletter. The Section editors will contact
successful applicants regarding production a short
report of the conference/meeting, for inclusion in the
Expenses will be reimbursed, by the ACC Treasurer, as a
single payment by cheque, following receipt of a
completed ACC Claim form and relevant receipts.
Photocopies of receipts are acceptable if the originals
need to be sent elsewhere. Payment prior to the
conference/meeting, can only be made if sufficient
receipts are available for a single and final payment.
Overseas members should note that payment can only be
made in £sterling.